INTERESTED IN THIS FEATURE?
Purchase on a per user basis regardless of your plan level
Have you ever needed to manage room allocations across MULTIPLE accommodations in the trip, where people room with different people in each location because of different room configurations in each hotel - so the package level room inventory doesn't quite cut it?
Now we have a solution to that problem: Room Blocks!
You'll be able to:
- add as many accommodations (hotels, etc) as you need on the trip
- add as many room blocks as you need
- allocate people on the trip to those rooms
- see clearly when you've filled your rooms - so you know if you've got capacity for more people
- see clearly when you've allocated all your people - so you know if you need more or less rooms
-
purchase a Custom Role who can help you Manage Room Blocks
-
OR purchase the Allocation Group Leaders role to help you Allocate People into Room Blocks
Room Blocks Explained - Product Workshop
To see this new feature in context, watch this full workshop:
What we covered:
- How to use Packages to manage Inventory
- How to use Profiles to allow people to explore potential roommates
- How to use the new Enhanced Itinerary > Accommodation to manage room blocks
- See how a configure rooming report might be just what you need
How to Use Room Blocks
Once you've purchased a license. You'll find a new option under MANAGE HIGHLIGHTS & ITINERARIES when you click to ADD ITEM.
Simply select the type of Enhanced Itinerary Item to set up an Accommodation Item:
The check-in and checkout date/time are shown
(and you still have the option to "Also show on Highlights")
You can then manage room block allocation and know exactly when you're ready to lock your rooms and export the allocations to send to the hotel.
Who can use Room Blocks?
1. Team Members
- Team Members can "+ADD ROOM BLOCK" (green button) by naming the room blocks
- Only Team Members can "EDIT BLOCK" (black button); Allocation Group Leaders cannot
2. Allocation Group Leaders (comes with the purchase of Room Blocks feature)
- Allocation Group Leaders can only "ALLOCATE PEOPLE" (green button) and in the popup window: search, select Traveler names and "ALLOCATE" (red button) them into to the room
3. Custom Roles (purchase required)
If you want a group of people to be able to do more than what Allocation Group Leaders can do, but you don't want to pay full Team Member user seat licenses for them, then Custom Role is your best choice.
You can purchase dozens or hundreds of Custom Role seats (and call them what you want, eg. "Group Leaders") and have empower them to manage room allocations directly within YouLi.
This approach ensures accurate tracking of all travelers, eliminates copy/paste mistakes from spreadsheets, and allows for easy exporting to send to the hotel.
The allocations will be copied within the same trip or between trips when keeping the invitees on the copied trip (they will be moved to Status = "Invited" but retain their room allocation)
You will need to define what you want them to see, access, and edit in YouLi.
Contact us if you want to purchase a set of Custom Roles.
Need more help?
Reach out to the YouLi support team via a chat box at the bottom of your screen or submit a Support Ticket request. If you need more advanced support, schedule a 1:1 Consulting session with one of our experts, as we will walk you through the features and best practices.