Manage Room Inventory for EACH Accommodation with Room Blocks (Enhanced Itinerary Items)

Have you ever needed to manage room allocations across MULTIPLE accommodations in the trip, where people room with different people in each location because of different room configurations in each hotel - so the package level room inventory doesn't quite cut it? 

Now we have a solution to that problem! Room Blocks!!!

You'll be able to:

• add as many accommodations (hotels, etc) as you need on the trip
• add as many room blocks as you need
• allocate people on the trip to those rooms
• see clearly when you've filled your rooms - so you know if you've got capacity for more people
• see clearly when you've allocated all your people - so you know if you need more or less rooms

• Purchase a Custom Role who can help you Manage Room Blocks

Room Inventory Product Workshop 

To see this new feature in context, watch this full workshop:

What we covered:

• How to use Packages to manage Inventory
• How to use Profiles to allow people to explore potential roommates
• How to use the new Enhanced Itinerary > Accommodation to manage room blocks 
• See how a configure rooming report might be just what you need

How to Use Room Blocks 

Once you've purchased a license. You'll find a new option under MANAGE HIGHLIGHTS & ITINERARIES when you click to ADD ITEM.

Simply select the type of Enhanced Itinerary Item to set up an Accommodation Item:

The check-in and checkout date/time are shown
(and you still have the option to "Also show on Highlights")

You can then manage room block allocation and know exactly when you're ready to lock your rooms and export the allocations to send to the hotel.

Group Leaders can Manage Room Blocks

For those of you involved in B2B sales, you likely have Group Leaders responsible for assigning travelers to rooms. Instead of relying on spreadsheets that can lead to errors, empower them to manage room allocations directly within YouLi. This approach ensures accurate tracking of all travelers, eliminates copy/paste mistakes, and allows for easy exporting to send to the hotel.

- requires a Custom Role to be defined (to ensure they only see/access what you want them to)

- even if they cannot edit an Item, they can access the Accomodation item to manage the room block allocations

- the allocations will be copied within the same trip or between trips when keeping the invitees on the copied trip (they will be moved to Status = "Invited" but retain their room allocation)

Need more help? 

Reach out to the YouLi support team via a chat box at the bottom of your screen or submit a Support Ticket request. If you need more advanced support, schedule a 1:1 Consulting session with one of our experts, as we will walk you through the features and best practices.