--- title: "How-to: Archive, Restore or Permanently delete a Trip (Manual and Automatic)" description: Trips that have past will be automatically filtered out of your view on your Trip Dashboard. But if you want to secure your data, it's easy and recommended to archive from the Trip Dashboard --- [Skip to content](https://support.youli.io/4406998302863-how-to-archive-a-trip#main-content) [Open Ticket](https://support.youli.io/kb-tickets/new?hsLang=en) [Customer portal](https://support.youli.io/feature-request-tickets-view?hsLang=en) [![YouLi Support](https://support.youli.io/hs-fs/hubfs/Logo%20White.png?width=100&height=75&name=Logo%20White.png)](https://support.youli.io/?hsLang=en) - [Pricing](https://go.youli.io/pricing) - [Book Demo](https://go.youli.io/youli-demo-videos) - [Blog](https://blog.youli.io/) Open main navigation Close main navigation - [Pricing](https://go.youli.io/pricing) - [Book Demo](https://go.youli.io/youli-demo-videos) - [Blog](https://blog.youli.io/) - [Open Ticket](https://support.youli.io/kb-tickets/new) - [Customer portal](https://support.youli.io/feature-request-tickets-view) - [Open Ticket](https://support.youli.io/kb-tickets/new) [Open Ticket](https://support.youli.io/kb-tickets/new?hsLang=en) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://support.youli.io/?hsLang=en) 2. [How-To](https://support.youli.io/how-to?hsLang=en) 3. [Managing Trip Dashboard](https://support.youli.io/how-to?hsLang=en#managing-trip-dashboard) # How-to: Archive, Restore or Permanently delete a Trip (Manual and Automatic) ## Trips that have past will be automatically filtered out of your view on your Trip Dashboard. But if you want to secure your data, it's easy and recommended to archive from the Trip Dashboard ### Trip Dashboard Not sure how to find the Archive/Restore options mentioned here? [Learn more about Trip Dashboard](https://support.youli.io/how-to-use-card-view-list-view-to-manage-trips?hsLang=en) ### Auto-Archive Old Trips **Don't panic!** Trips that take years to plan, but are in the future, will NOT be archived. As part of our ongoing efforts to keep your data safe, YouLi automatically archives old trips for you on an annual basis (around April). - Only trips with an end date older than 1 year will be archived. - Don't worry, these trips are being *archived*, NOT deleted, so you can restore them at any time **(see below on how to *restore*)** - Note: If you do restore old trips because you need someone to be able to access the Itinerary, be sure to put Tasks with sensitive data (like passport details) into the Trash. - Traveler Magic Links will no longer work from browsers or the mobile app (which is the whole point!) to help secure your data from a potential data breach. ### Why Archive? Archived TRIPS are **more secure** because no one outside the **Planners** with permission to view the Trip will be able to access the Trip.  - PUBLIC LINK will not load - MAGIC LINKS will not load This means that **Travelers** who have gone on a TRIP will no longer be able to view their ITINERARY. They can always keep a copy: - [learn how to save a PDF of the itinerary on Trip Page](https://support.youli.io/4618774528143-how-to-print-your-itinerary-or-save-it-as-a-pdf?hsLang=en) - or how to [generate a PDF from the TripBoard](https://support.youli.io/how-to-create-itinerary-pdf-confirmation-per-person-from-tripboard?hsLang=en) This is important to avoid the risk that a **Traveler's** data is breached in case their email becomes compromised (where their magic links are sent).  ### How to manually archive a Trip 1. From your TRIP DASHBOARD, view the I'M PLANNING tab 2. Click into your ACTIVE trips 3. Then click the cog (round icon) to expand the menu 4. Choose ARCHIVE ![archive-trips-action-card-png](https://support.youli.io/hs-fs/hubfs/archive-trips-action-card-png.png?width=437&height=180&name=archive-trips-action-card-png.png) ### How to restore an active Trip 1\. Click into your ARCHIVED trips, from the TRIPS I'M PLANNING tab (again, within your TRIP DASHBOARD) 2\. Then find the TRIP you want to restore and click the cog icon 3\. Select RESTORE -- ta-da! Your newly restored trip will now live under the ACTIVE tab. 🎩🐇 ![archived-restore-menu-cog](https://support.youli.io/hs-fs/hubfs/Platform%20Screenshots/archived-restore-menu-cog.png?width=429&height=181&name=archived-restore-menu-cog.png) ### Automatic Archive of Trips older than 1 year - YouLi regularly archives TRIPS with a TRIP END DATE older than one year. - That means they will move from ACTIVE to ARCHIVED.  - Don't worry! You can restore them as noted above at any time. **TIP:** This does not impact Trips with [estimated dates](https://support.youli.io/360001542655-how-do-i-collect-interest-on-a-trip-when-i-don-t-know-dates-yet-?hsLang=en), so if you need a sample Itinerary that is always visible, set it to Brochure Mode and be sure to switch to Estimated Dates to avoid the auto-archive. ### How to Permanently delete archived trips **When used: THIS CANNOT BE UNDONE** Once a Trip or Template has been Archived, you'll now have the ability to permanently delete them.  This allows you to comply with Data Retention rules in your region more easily. ![Screenshot 2025-02-23 at 6.09.32 pm.png](https://support.youli.io/hs-fs/hubfs/undefined-Jul-25-2025-05-07-36-6107-PM.png?width=670&height=271&name=undefined-Jul-25-2025-05-07-36-6107-PM.png) Only Team Owners **(not Team Admins)** will be authorized to delete Archived Trips and Templates. This is to reduce the chances of accidental deletion. An email notification will be sent to the Team Owner account confirming the permanent deletion of this trip. ![](https://support.youli.io/hs-fs/hubfs/Screenshot%202025-07-24%20at%203-30-14%E2%80%AFpm-png.png?width=400&height=403&name=Screenshot%202025-07-24%20at%203-30-14%E2%80%AFpm-png.png) This is a new Role Based Access Control that can be granted to other [Custom Roles](https://support.youli.io/360001314975-team-roles-trip-planners-collaboration?hsLang=en) based on your business needs.  **WARNING:** If you are copying new trips from old trips then there are some images that are not duplicated - so if you delete the original trip, then your copied trips will have missing images. We strongly recommend using Templates and the [Content Library](https://support.youli.io/drag-drop-content-library-highlights-itinerary-items?hsLang=en) for items and images that you use over many trips to avoid having this issue. --- ### Need more help? 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