Meeting Blocks - Allow Event Attendees to Request And Schedule Meetings With Each Other

This Events feature is perfect to allow your guests to arrange to meet with each other at your event or conference.

What is the Meeting Block feature?

• YouLi's MEETING BLOCK feature allows you to create ITINERARY ITEMS where your Attendees can book meetings with one another.
• It's great for when you need to formalize the networking, rather than allow it to be organic, you can add a "MEETING BLOCK" to the agenda/itinerary.
  • This allows Attendees to request and accept meeting requests
    • for people in other Traveler Categories
    • or regardless of category

Planner view

As a Planner, you'll be able to create an ITINERARY ITEM that is a "MEETING BLOCK" and set these values:

• NAME
• DATE
• START & END TIME
• MEETING SLOT DURATION
• TRANSITION DURATION

YouLi will generate the necessary meeting slots to meet those requirements.

• Once published, on the ITINERARY ITEM, you'll be able to see how many people have booked meeting slots on that specific MEETING BLOCK.

Your Attendee's experience

• On their personalized TRIP PAGE, your Attendees will be able to see which slots are still available and which are booked by whom.
• They will also be able to request and confirm meetings on the profiles of other Attendees. Once scheduled, Attendees can edit/cancel or reschedule.
  
  

 

Samantha can click to see requests she has received:

Samantha can click to see requests she has sent:

Samantha can click to see requests that have been declined:

• In order to book a meeting, attendees must:

  • Have a "REGISTERED" STATUS 

  • Have a visible Profile

  • Be allowed to see the MEETING BLOCK item

Restricting based on Traveler Category

• Currently, if you are also using the TRAVELER CATEGORY feature, then Attendees can only book a meeting with someone in another category.
• For example, if you have two Traveler Categories (1) Speaker (2) Attendee, only Speakers can book with Attendees. Attendees cannot book with other Attendees.
  
  

How-to: Create Meeting Blocks in YouLi

Need more help? 

Reach out to the YouLi support team via a chat box at the bottom of your screen or submit a ticket request. If you need more advanced support, schedule a 1:1 Consulting session with one of our experts, as we will walk you through the features and best practices.