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How-to: Set Min and Max people per Trip

This feature allows Planners to restrict the Maximum number of People that can book onto a Trip. You can put a Max on the number of people - so even if you have available package inventory, you don't get overbooked.

Available with any of the plans: 

How to Set Min and Max people per Trip

  • Under Pricing (Trip with Booking Mode)
  • Check the Minimum and Maximum People Allowed for this trip
  • Both minimum and maximum numbers are required, and the minimum must be greater than 0.
     

Where can Planners view the Minimum and Maximum People settings?

  • I am planning - Trip Dashboard - LIST VIEW

    When you select LIST VIEW you'll see how you're Trips are progressing towards your goals, showing colors based on your Min/Max settings. 

You'll be able to see:

    • Yellow: If the Trip are under the minimum
    • Green: if you are over your minimum and under your maximum
    • Red: if you are over your Max People or over the Package Inventory

  • I am planning - Trip Dashboard - LIST VIEW - If the Affiliate Profile is enabled for your account,

    In LIST VIEW you will see your affiliate short name as the last column instead of the main contact.


  • Planner Page - Heading Section

    This maximum will apply across all your packages (including $0 packages). The maximum number you set will be clearly displayed in the heading section while editing the trip.

  • TRIP SUMMARY

    In the TRIP SUMMARY section, you can review Traveler and Package inventory counts. Under PEOPLE, you'll find the Minimum and Maximum Number settings, along with a real-time count showing how many people have booked out of the set maximum.
    You'll also be able to set a Minimum for your own tracking to see when you reach your minimum for the Trip.

Screenshot 2025-11-27 at 2.04.32 pm-1

How do the Minimum and Maximum People settings work together with Inventory Maximums? 

You might find that using your package inventory is all you need to control bookings. But in some cases you might need to make sure that despite the packages booked you keep a limit on the number of people booked.

For example: you want to offer your double rooms to be available to be booked as either a single or double occupancy (variable occupancy) but you don't actually want to end up with ALL of them double occupancy because that would be too many people.

NOTE: We are aware this is a challenge if you are using packages for a Waitlist and will be addressing this with future updates.