Four Ways to Sell & Manage Rooms on Group Tours

1. Sell and Manage Rooms in one feature - Package Level Inventory

   1. Default option for YouLi customers, can use it to just sell a room category or per room if you have enough packages
   2. Nick talks about using this feature to sell per room because he only has 8 rooms to sell, a good option for small Villas
   3. Learn more

2. Sell Packages and Manage Rooms behind the scenes - Room Level Inventory

   1. Best for larger teams with lots of rooms to manage that might vary (some have stairs) and when you can coordinate with the hotel about the details of each room in advance
   2. Sponsored Feature: Learn more

3. Sell Rooms organized by Packages using Visual Deck Plans

   1. Great option for Sailing charters
   2. Can also be used for hotel room maps
   3. Learn more about deck plans

4. Sell simple Packages and then Manage Rooms per Accommodation

   1. Get help from Group Leaders to be sure people have the right roommates
   2. Allows for different roommate configurations through the trip (per Accommodation rooming lists)
   3. Learn more about Enhanced Accommodation Itinerary Items

Which Approach is Right for You?

• Selling Room Categories (e.g., single, double):
  • Use package-level inventory for each category, allowing guests to choose a category but not a specific room;
  • You can assign rooms individually later via rooming lists if you want, but there is no visual management UI
  • Learn more
  
  
• Managing Specific Room Assignments (e.g., picky guests, large hotels):
  • Use room-level inventory to assign guests to named rooms within a category, managed by the operations team. 
  • The visual management allows you to ensure everyone is allocated to a room and you don't have excess inventory
  • Learn more about Room Level Inventory

• Allowing Guests to Pick Rooms Visually (e.g., cruises, deck plans):
  • Use visual deck plans or rooming maps so guests can select their exact room location and see photos and details.
  • Learn more about deck plans
• Complex Group Rooming (e.g., cabins, bunk rooms, changing accommodations):
  • Use per-accommodation rooming management, enabling group leaders to allocate guests to rooms across multiple locations and configurations
  • The visual management allows you to ensure everyone is allocated to a room and you don't have excess inventory
  • Learn more about Enhanced Accommodation Itinerary Items