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Multiparty Payments - Traveler & Third Party Contributions

If you sell B2B through institutions (like schools or companies) and there is a split between the person traveling and the institution you can manage that with Multiparty Payments

Splitting Payments Across Multiple Parties for Group Tours

When selling B2B with group tours, there are three ways to handle payments

  1. Each TRAVELER pays their own way
    1. Split payments across each TRAVELER using individual invoices
  2. TRAVELER only registers, THIRD PARTY (Institution) pays 100%
    1. Consolidate a single invoice for the THIRD PARTY
  3. TRAVELER pays a portion, THIRD PARTY (Institution) pays a portion
    1. Split TRAVELER contributions across individual invoices
    1. Consolidate a single invoice for the THIRD PARTY contribution

 

Pricing Packages

The following types of PRICING PACKAGES work with this feature:

  1. Minimum Price (default package type)
  2. Variable Price
  3. Itinerary Priced
  4. Priced based on Number of Travelers

Installments: Fixed or Percentage/Dynamic

This feature currently only works with Fixed installments.

NOTE: Installments only apply to the TRAVELER contribution of the total price. Third Party contributions do not yet have an installment plan feature.

COMING SOON: Support for Percentage/Dynamic installment plans

Configure the Contribution

multiparty payment contribution

Contribution Type: Traveler or Third Party

You can define the contibution based on the TRAVELER or the THIRD PARTY and then the other party's contibution is automatically calculated.


Contribution Calculation: Fixed or Percentage

  1. Fixed Contribution
    1. You'll be prompted to enter a fixed amount in the TRIP CURRENCY
    2. This does NOT apply to Add-ons, Fixed Add-ons, or Line Items
    1. Applies to Add-ons, Booking Add-on IF the total fixed contribution is higher than the package price
  2. Percentage Contibution
    1. You'll be prompted to enter a percentage that applies to the package price
    2. This does NOT apply to Add-ons, Fixed Add-ons, or Line Items
    3. Does NOT apply to Booking Add-on

Fixed School Contribution Example

  • Package Price is A$2500
  • Agreement with the School: The School will pay A$1000 per Student
  • Choose "Contribution Type" of "Third Party"
  • Choose "Fixed" Calculation
  • Enter 1000 into the "Contribution Amount"
  • The Student will see on their invoice $1500

Percentage Student Contribution Example

  • Package Price is A$2500
  • Agreement with the School: Each Student will pay 20%
  • Choose "Contribution Type" of "Traveler"
  • Choose "Percentage" Calculation
  • Enter 20% into the "Contribution Amount"
  • The Student will see on their invoice $500

[ NEED SCREENSHOTS OF INVOICE AND SETUP ]

Invoice for Third Party Institution (School/Company/Etc)

Now that everything has been configured for Multiparty Payments, the TRAVELER will see their amount owing on the Checkout and Invoice.

Currently you can export line items for the Third Party based on Packages and Inventory

COMING SOON: Ability to generate an invoice directly in your accounting platform

Managing Payments

[ Needs to be documented]

COMING SOON: 

  • Manage Payments: Split summary of contributions owing (total and per person)
    • Update to APIs to include flag for payments that are for THIRD PARTY CONTRIBUTION
  • TripBoard:  Split summary of contributions owing

Compatible Features

  • Coupons - these will be applied to the TRAVELER contribution on checkout. These do NOT apply to the THIRD PARTY
  • Pre-Approved Checkout - a TRIP in this mode can also have Multiparty Payments
  • Booking Add-on - These will mostly be part of the TRAVELER contribution, however see the section above on the special case for Fixed Contibution
  • Itinerary Add-ons - These will mostly be part of the TRAVELER contribution, however see the section above on the special case for Fixed Contibution
  • Line Items - These will be automatically part of the TRAVELER contribution 
  • Fixed Add-ons - These will be automatically part of the TRAVELER contribution 
  • Pre/Post Tours??

Incompatible Features

  • We do not recommend mixing this feature with Affiliate Profiles as it creates complexity that can be hard to manage across all the stakeholders. Consult with your Account Manager if this is essential.

  • Room Level Inventory can be used, but the Third Party contribution export per package will have the incorrect inventory, so it should be avoided until that is fixed.