Skip to content
  • There are no suggestions because the search field is empty.

Multiparty Payments - Traveler & Third Party Contributions

If you sell B2B through institutions (like schools or companies) and there is a split between the person traveling and the institution you can manage that with Multiparty Payments

PLANS: Sponsoring clients only. Contact Sales to learn more.

How do you invoice for B2B Group Travel?

  1. Bulk Invoice to the School (Third Party) 100% of the tour
    • Many Educational tour companies use this option, setting the price for Travelers to $0 and invoicing the School (or other Third Party) for the total cost of the Tour
    • It's up to the School to recoup that cost from students or cover it themselves
  2. Split the total into Travelers Invoices, ensuring 100% is collected
    • This is where YouLi shines, making it easy to collect payment from all the Travelers after the Group Leader has selected your company for the Trip
    • The Group Leader can login to help ensure everyone pays
  3. 🆕 Best of Both: Multiparty Payments allows you to bulk invoice the contibution to the School and then generate split invoice across Travelers to pay their contribution
    • This model works especially well when the School is only paying a portion of the total Trip cost.
    • Improve margins on your School trips: Just because you invoice the School in bulk, doesn't mean you have to miss out on the upsell opportunity for individual Travelers.
    • Example of how to use to increase revenue if you currently only bulk invoice the School:
      • Set your base Traveler contribution to be $0 so the School (Third Party) is paying for the total amount (this can be invoiced directly)
      • Then add Add-Ons to the Trip so that your Travelers can select and pay for the extras not covered by the School.
        • Arrive Early
        • Single Supplements
        • Extra excursions

Allow Multiparty Payments

If you want to explore this feature

allow multiparty payments

NOTE: cannot toggle off once there are payments

Defaults to 100% traveler contribution

Splitting Payments Across Multiple Parties for Group Tours

When selling B2B with group tours, there are three ways to handle payments

  1. Each TRAVELER pays their own way
    1. Split payments across each TRAVELER using individual invoices
  2. TRAVELER only registers, THIRD PARTY (Institution) pays 100%
    1. Consolidate a single invoice for the THIRD PARTY
  3. TRAVELER pays a portion, THIRD PARTY (Institution) pays a portion
    1. Split TRAVELER contributions across individual invoices
    1. Consolidate a single invoice for the THIRD PARTY contribution

 

Pricing Packages

The following types of PRICING PACKAGES work with this feature:

  1. Minimum Price (default package type)
  2. Variable Price
  3. Itinerary Priced
  4. Priced based on Number of Travelers

Installments: Fixed or Percentage/Dynamic

This feature currently only works with Fixed installments.

NOTE: Installments only apply to the TRAVELER contribution of the total price. Third Party contributions do not yet have an installment plan feature.

COMING SOON: Support for Percentage/Dynamic installment plans

Configure the Contribution

multiparty payment contribution

Contribution Type: Traveler or Third Party

You can define the contibution based on the TRAVELER or the THIRD PARTY and then the other party's contibution is automatically calculated.


Contribution Calculation: Fixed or Percentage

  1. Fixed Contribution
    1. You'll be prompted to enter a fixed amount in the TRIP CURRENCY
    1. Applies to Fixed Add-ons, or Line Items, Add-ons, Booking Add-on IF the total fixed contribution is higher than the package price
  2. Percentage Contibution
    1. You'll be prompted to enter a percentage that applies to the package price
    2. This does NOT apply to Add-ons, Fixed Add-ons, Line Items or Booking Add-on

Fixed School Contribution Example

  • Package Price is A$2500
  • Agreement with the School: The School will pay A$1000 per Student
  • Choose "Contribution Type" of "Third Party"
  • Choose "Fixed" Calculation
  • Enter 1000 into the "Contribution Amount"
  • The Student will see on their invoice $1500

Percentage Student Contribution Example

  • Package Price is A$2500
  • Agreement with the School: Each Student will pay 20%
  • Choose "Contribution Type" of "Traveler"
  • Choose "Percentage" Calculation
  • Enter 20% into the "Contribution Amount"
  • The Student will see on their invoice $500

Invoice for Third Party Institution (School/Company/Etc)

Now that everything has been configured for Multiparty Payments, the TRAVELER will see their amount owing on the Checkout and Invoice.

From Manage Payments you can download the data necessary to create an invoice in your accounting platform.

The export is a line per package with the inventory and the price. It does not matter how many people have registered or booked, just the package price and inventory.

COMING SOON: Ability to generate an invoice directly in your accounting platform

Managing Payments

  • Includes support for adding Manual Payments for Third Party via API

    1. /api/trippayment/AddManualPayment

    2. Parameter: IsThirdPartyContributionPayment

COMING SOON: 

  • Manage Payments: Display split summary of contributions owing (total and per person)
  • TripBoard:  Display split summary of contributions owing

Compatible Features

  • Coupons - these will be applied to the TRAVELER contribution on checkout. These do NOT apply to the THIRD PARTY
  • Pre-Approved Checkout - a TRIP in this mode can also have Multiparty Payments
  • Booking Add-on - These will mostly be part of the TRAVELER contribution, however see the section above on the special case for Fixed Contibution
  • Itinerary Add-ons - These will mostly be part of the TRAVELER contribution, however see the section above on the special case for Fixed Contibution
  • Line Items - These will be automatically part of the TRAVELER contribution 
  • Fixed Add-ons - These will be automatically part of the TRAVELER contribution 
  • Pre/Post Tours - COMING SOON

Incompatible Features

  • Percentage or Dynamic Installment Plans - currently only works with Fixed

  • We do not recommend mixing this feature with Affiliate Profiles as it creates complexity that can be hard to manage across all the stakeholders. Consult with your Account Manager if this is essential.

  • Room Level Inventory can be used, but the Third Party contribution export per package will have the incorrect inventory, so it should be avoided until that is fixed.